Free Invoice Template

How to edit an invoice template?

The simplest way to create an invoice template is to download one of our editable free invoice templates. Here are the steps to make our beautifully designed invoice template yours to use for your business:

1. Select a template above
2. Download the template in your desired format (Word, Excel, PDF, or Google Docs)
3. Open the template
4. Personalize the invoice by adding your logo and business name
5. Edit the information fields with essential details
6. Save the invoice in pdf format
7. Send the invoice to your customer via email
8. An alternate route to editing an invoice template is to create them through word, excel or google sheet yourself. However, this process can be very time-consuming. If you are looking to generate one quick invoice, you can try our free invoice generator tool.

What an invoice should include?

Every invoice or bill template should include the following sections to give your clients as much clarity as possible.

• Name of your small business
• Seller contact information
• Invoice number
• Payment Terms
• Due date
• Bill to contact information
• Product or service details
• Sales tax
• Discount
• Notes

What are the different types of invoices?

There are many different types of invoices a small business can use. The invoice you choose to send to your clients will differ depending on the kind of work, the industry, and how often you plan to collect payment. Let’s explore the invoicing option that is best for your small business.

Final invoice

A final invoice is given to a customer upon completion of a project, service, or product to request payment.

Proforma invoice

A proforma invoice is an estimate given to a customer before starting a project or service to provide them with a good idea of the total cost.

Interim invoice

An interim invoice is used to break down payments for larger projects to help small businesses manage either cashflow.

Recurring invoice

A recurring invoice is used for businesses that charge the same amount periodically for their services.

Commercial invoice

Businesses use commercial invoices when they sell products to customers internationally. The information on a commercial invoice is slightly different than a standard invoice. The details on a commercial invoice must include information that helps determine customs duties.

Collective invoice

A collective invoice is similar to a standard invoice, except it consolidates multiple smaller projects or services to be paid together. Collective invoices are beneficial for a small business owner to save on transaction fees.

Packing slip

Does your business ship physical merchandise? Easily convert an invoice into a PDF packing slip to keep track of package contents without including prices. This also comes in handy when sharing a job, client, or address with an employee without revealing pricing information.

More free invoice templates

Here are more free invoice templates for you to choose and download.

By Type:

• Blank invoice
• Simple invoice
• Basic invoice
• Service invoice
• Sales invoice
• Hourly invoice
• Itemized invoice
• Business invoice

By Industry:

• Contractor invoice
• Freelance invoice
• Consulting invoice
• Construction invoice
• Auto repair invoice

Go Digital

Your business name is one of the most important elements of an official invoice template. It shows who you are and establishes your brand. Include your company logo for an extra professional touch. The Invoice2go app helps you create a simple logo if you don’t have one already.

Send your invoice right when the job is done

Send your business invoices out as quickly as possible, while your services are still fresh in your client’s mind. The quicker you send the invoice, the quicker you get paid.

Itemize your line items, don’t generalize

Your client wants to know exactly where their money is going, and your invoice should communicate the nitty-gritty details of the job. Be specific rather than general with your line items. Instead of listing “materials” as a single expense, itemize each one on its own line, such as paint, nails, plywood, etc. It’s also a good idea to attach receipts to back your claims. Don’t risk having your client wonder if you’re padding the bill.

Make it easy to pay

Offer your clients as many ways to pay as possible. You can drastically increase how quickly you get paid by accepting digital forms of payment like PayPal, debit, or credit. You only pay a small % fee for the assurance the money is on the way.

Shorten your payment terms

Don’t be shy to tighten up the usual 30-day terms to something more like 14 days. Some clients will wait until the last possible moment to pay an invoice. Just be sure to communicate your payment terms in person, and on the invoice itself.

Set up automatic payment reminders

By using a tool like Invoice2go, you can set up automatic payment reminders to land in your client’s inbox on the days you specify (i.e. on the due date, three days before the invoice is due, etc.) A friendly nudge can go a long way to getting you paid on time.